CNA renewals, in-service hours, and F-725/F-726 competency requirements — tracked automatically, visible in real time, exportable in 30 seconds when the surveyor walks in.
The Problem
When the surveyor asks for your staff certification records, here's what typically happens.
Three ring binders, scattered across offices. CNA renewals in one, in-service logs in another, dietary certifications in a drawer that the previous DON used. You're digging while the surveyor watches.
You find it mid-review: a CNA cert that expired two months ago. It wasn't in the main binder — it was in a file, on a desk, underneath something else. The surveyor notes it. You're cited for F-725/F-726.
Before survey, your DON spends 5–6 hours a month manually auditing binders, chasing renewals, and assembling reports. That's $288 in DON time every month — before you account for Plans of Correction if you're cited.
Regulatory Alignment
Generic HR tools don't know F-725 from F-740. This one does.
Surveyors check whether you have enough staff and whether they're qualified. Tracker closes both gaps.
Behavioral health certification requirements are easy to miss across departments. Tracker keeps them visible year-round.
QAPI requires you to track, trend, and act on performance data. Staff cert compliance is a trackable metric — now it's documented.
ROI Math
A 60-bed facility in real numbers — do the math yourself.
These numbers don't include surveyor revisits, civil money penalties, or time spent in exit conferences. The $39/mo looks different when you're writing a PoC at 10pm before a resurvey.
Social Proof
Real feedback from SNF teams using the Staff Training Tracker.
We used to chase CNA renewals in a spreadsheet. Now I check the dashboard every Monday — five minutes and I know exactly what's expiring. We caught three upcoming renewals before our last survey.
The CSV export alone was worth it. Surveyor asked for a list of staff certifications on day one. I had it printed and in her hands in under 2 minutes. She was visibly surprised.
Setup was 20 minutes. We imported our staff list, set up our 30-day alert threshold, and by day two we were already getting morning emails about upcoming expirations. It just works.
14 days, no card, full access. Here's what happens in your first 5 minutes:
No credit card · Cancel anytime · $39/mo after trial · Annual plan saves $120/yr